For many businesses and individuals, the age of the fax machine is dead. Go into any office and chances are that the fax machine sits in the corner, gathering dust. With today's technology, faxes are sent and received via email through a wide variety of services. Finding the right service is simply a matter of knowing what is offered and what is desired.
Nextiva and RingCentral Fax are both services that let you send and receive faxes. While many of their features are similar, there are also a number of differences that can be found.
Naturally, one of the most important decisions to make is which pricing plan to use. Nextiva costs $8.95 per month, if you pay for it monthly, but that rate drops down to 4.95 per month, if you go with an annual program. RingCentral, on the other hand, costs $7.99 per month for plans that allow for up to 500 pages per month. Nextiva also offers 500 page per month. However, RingCentral charges an additional 5.9 cents for each page over 500, while Nextiva only charges 3 cents for each additional page.
Sending and Receiving Faxes
Both Nextiva Fax and RingCental allow you to send and receive faxes quickly and easily. However, Nextiva also has Microsoft integration built into their product. This allows anyone using a Microsoft Office application (such as Word, Excel, PowerPoint) to send a fax directly from the program. Instead of hitting “Print,” there is an option to “Fax” the file being worked upon.
Both Nextiva Fax and RingCentral Fax provide the ability for you to access faxes, either for sending or receiving purposes, through a wide variety of devices, including tablets, laptops, desktops, and smartphones. This allows for receiving or transmitting important documents even when you're not in the office. As long as there is online access, sending and receiving faxes can be accomplished.
Dedicated Fax Numbers
Both plans allow you to have a dedicated fax number. This means that you don't have to worry about getting faxes from someone's old fax number or that a client might have a fax number for you that no longer applies to your account. As long as your account remains active with either service, no one else is going to get that number.
While both services provide the basic necessities, there are little differences between the two that might influence your decision as to which service to use. Since both services offer a free trial, you might want to try out each one to discover which is the better fit for you.